Job Description
Laramie, Wyoming, JOB PURPOSE:
The Cowboy Joe Club Graduate Assistant supports the daily communications, engagement, and stewardship efforts of the Cowboy Joe Club - the premier fundraising and revenue-generating operation in the Mountain West Conference. This role is primarily focused on donor communications, content creation, and enhancing overall donor experience through consistent, high-level stewardship.
The position also provides exposure to some fundraising operations, including support of the Ragtime Club (young alumni segment) and annual fund renewal efforts. The Graduate Assistant serves in a supporting role - assisting full-time staff in these initiatives. This position offers a comprehensive, hands-on understanding of donor engagement and revenue generation within a Division I athletics department.
ESSENTIAL DUTIES AND RESPONSIBILITIES
•Successfully complete all academic requirements associated with the selected graduate program while maintaining a consistent weekly work schedule within the Cowboy Joe Club.
•Serve as a key support member of the Cowboy Joe Club team, assisting full-time staff in the execution of communications, stewardship, and annual fund operations. This role will gain a comprehensive understanding of fundraising strategy, donor engagement, and revenue generation within collegiate athletics.
•Assist in the execution of all Cowboy Joe Club communication efforts, including:
oWebsite updates and ongoing maintenance
oEmail, text, and outbound communication campaigns to donors and prospects
oManagement of Cowboy Joe Club social media platforms, including content scheduling, idea generation, and coordination with staff to promote events, initiatives, and key messaging
oSupporting marketing strategies aimed at increasing donor participation, retention, and overall engagement
•Support content collection and creation, including:
oCapturing photo and video content at events and for digital use
oAssisting with basic graphic design, video, and creative projects
•Provide high-level customer service by answering phones, responding to donor inquiries, and assisting with general office communication
•Assist with annual fund operations, including renewal efforts, data entry support, and donor outreach initiatives
•Support donor stewardship efforts, including:
oPreparing and distributing receipts, thank-you notes, and other stewardship materials
oAssisting in the fulfillment of donor benefits.
•Assist with the execution of gameday hospitality and events across multiple sports, helping deliver a first-class donor experience
•Support key Cowboy Joe Club events, including the annual auction and Cowboy Joe Club Golf Series
•Represent the Cowboy Joe Club in a professional manner within the community and at events
•Maintain knowledge of and comply with all applicable University, conference, and NCAA rules and regulations
•Perform other duties and special projects as assigned
REMOTE WORK ELIGIBILITY:
This position provides vital support to campus customers and requires the successful candidate be available to work on campus.
MINIMUM QUALIFICATIONS:
Bachelor’s degree
Strong desire to serve others and learn within a high-performing, team-oriented environment
High attention to detail and strong organizational skills
Proficiency in Microsoft Office
Valid driver’s license with a motor vehicle record compliant with University Vehicle Use Policy
Admission to an applicable graduate program at the University of Wyoming (required for hire)
DESIRED QUALIFICATIONS:
One year of experience within intercollegiate athletics and/or equivalent experience in an athletics-based role
Background in athletic media relations, communications, or equivalent communications and hospitality experience
Social media proficiency and experience
Proven track record of building quality relationships
Ability to motivate donors and volunteers.
Experience with Adobe products (including but not limited to InDesign, Photoshop, Premiere Pro)
Paciolan or other ticketing and CRM systems
Ability to effectively articulate ideas verbally and in writing
REQUIRED MATERIALS:
To apply, email the following materials:
Cover Letter
Resume
Contact information for four professional references
A 60–180 second video including:
Introduction of yourself
Why this role is a strong fit
Why you are interested in the University of Wyoming
One suggestion to improve CowboyJoeClub.com or Cowboy Joe Club social media
EMAIL TO:
Alex Jewell
Email: ajewell3@uwyo.edu
HIRING STATEMENT:
UW is an Affirmative Action/Equal Opportunity Educator and Employer. We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans and persons with disabilities.
In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please call 307-766-2377 or email jobapps@uwyo.edu
ABOUT LARAMIE:
The University of Wyoming is located in Laramie, a town of 30,000 in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its university, helping to make it a leader in academics, research and outreach. The university has state-of-the-art facilities in many areas and the community provides the advantages of a major university.
Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado’s Front Range, a bustling group of metropolitan cities including Denver, Boulder, and Fort Collins. This beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit http://visitlaramie.org/ Optional Health Insurance is Included
Level
College/University
